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Printing PowerPoint Documents

Printing PowerPoint Documents from PowerPoint

PowerPoint presentations can be a powerful tool for instructors and students in the classroom. Unfortunately, printing out presentations with single slides on each page AND/OR printing them out using the Color or Grayscale selections, rather than Pure Black and White uses up printer cartridges very fast. If you need to print a PowerPoint presentation, please observe the following procedures:

• Click on File/Print or right-click and click on Print or click on Print Icon in Internet Explorer
• When the Print Dialog screen appears, click on the drop-down arrow underneath Print What in the lower left of the Print Dialog Screen.
• Click on Handouts. The Print What field should change from SLIDES to HANDOUTS
• Click on the drop-down arrow next to the Color/Grayscale selection box underneath the Print What selection box. Select Pure Black and White
• You will see the word Handouts appear to the right of the Print What field, along with the words Number of Slides underneath. The number 6 appears in the selection box. Leave it at 6 or click on the drop down arrow and choose 3 if you want lines for note-taking to appear next to each slide
• Click on the OK button of the Print Dialog Screen

Printing PowerPoint slides from a PDF file

• Look on the Print Dialog window for the Page Scaling field.
• Change Page Scaling from Shrink to Printable Area to Multiple Copies Per Sheet
• Change Pages per Sheet from 2 to 4
• Click on the Properties button in the upper right corner of the Print Dialog window
• Look for the Duplex option. Change Duplex from Off to Open to Left
• Click on OK to close the Properties window and save options
• Click on OK in the Print Dialog window

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